Wiltshire FA. Affiliation

Club Affiliation

What is affiliation?

Teams are required to affiliate each season. Affiliation is the process by which Clubs “register” with Wiltshire FA, allowing them to play affiliated football for the season. It involves telling us which teams you’ll be running, which County Cups and Leagues you will be entering, as well as key Club Officials and Team Officials involved in running your Club.

Why should teams affiliate with Wiltshire FA?

It is through affiliation that the football family is brought together and correct standards, safeguarding and discipline are maintained, it allows the us to govern the game in Wiltshire.

Affiliation acts as a quality assurance and as a safety net to help protect players, clubs, officials and administrators throughout the game.

How do I affiliate my team?

Affiliation is completed online using the Club Portal on Whole Game System.

 

Please ensure you have completed the following steps to start the affiliation process.

Step 1Clear all outstanding debt. You will not be affiliated until all debt has been paid.

Step 2Login to Club Portal here

Step 3Select ‘Team’ on left hand side of the page.

Step 4 This will take you to a page with all the clubs teams listed. Please ensure all teams for the 2024/25 are listed.

Step 5Ensure all team requirements are green. Any red requirements must be amended before affiliation.

Step 6Once each team is listed and the Officials, Qualifications and Team Grounds are green you must select ‘Manage Competitions’ on the top right of the page and assign each team into the correct league.

Step 7Once each team is in the correct league please select ‘Manage Competitions’ then ‘Manage County Cups’. Please select a team then press ‘Next’ to see what County Cup they can be allocated too. This process must be completed for each team as entry into the competitions is mandatory.

Step 8You are now ready to affiliate. Select the ‘Affiliate Team’ at the top of the page next to the ‘Manage County Cups’ button and work through each step until completed. Once completed and paid you will be affiliated.

Download our Affiliation Guide

Visit The FA Grassroots Technology for guidance and support for England Football Portals

When is the Team affiliation window open?

You will be able to access your Club Affiliations for Season 2024/25 in the Club Portal (WGS) from 12 June 2024.

How much does it cost?

Team Affiliation fees  Fee 
 Saturday Senior – Football League   £500
 Saturday Senior – Step 1 & Step 2  £285
 Saturday Senior – Step 4 & Step 3   £235
 Saturday Senior – Step 5   £120
 Saturday Senior – Step 6   £120
 Open age football - Vets, Walking Football, U19 & U23 teams  £45
 Recreational £10 
 Youth football – U11 – U18   £20 
 Mini Soccer – U7 – U10   £15 

 

Competition Fee 
 Premier Shield   £200
 Senior Cup   £80
 Women’s Cup   £65
 Junior Cup   £30
 Sunday Cup   £30
 Vets Cup   £30
 Youth Cup   £25
 U16 Minor   £25
 U15 Minor   £25
 U14 Minor   £25
 U13 Minor  £25
 U16 Girls   £25
 U15 Girls   £25
 U14 Girls   £25
 U13 Girls   £25

Need help?

If you need any assistance please contact us on 01793 486047 or email info@wiltshirefa.com and we will be on hand to assist.

Insurance from Marsh Sport

Marsh Sport are The FA's appointed insurance broker to deliver the National Game Insurance Scheme (NGIS)

Public Liability Insurance

County Cover, provided by Marsh, is mandatory for all clubs and is purchased through the Affiliation process.

(If preferred you can provide proof of alternative cover you have taken out independently.  If you have alternative cover, please upload your policy document within your affiliation application.  If no documentation is included with your application, it will be assumed that you do not have alternative cover and County Cover will be automatically added and purchased with your affiliation.)

Personal Accident Insurance

Clubs must also evidence they have Personal Accident Insurance in place for the duration of the season for all of their teams. 

This document should be uploaded within your Affiliation application.  No application will be approved without this document. 

Click here for more details

Public Liability 

 Product Price 
 County Cover Plus  Â£70

Personal Accident

Product Price 

Youth Superior Platinum

Youth U12 and below

Youth U13 - U18

 Â£26

Adult Superior 400

Adult, Step 5 & 6

 
 Â£130

Adult Superior 600

Adult, Step 5 & 6

 
 Â£216
 

Adult Superior 1000

Adult, Step 5 & 6

 Â£328
 

Adult Superior 400

Veterans, Walking, Adult Disability

 Â£78
 

Adult Superior 600

Veterans, Walking, Adult Disability

 Â£129.60
 

Adult Superior 1000

Veterans, Walking, Adult Disability

 Â£196.80

 You can obtain an instant quotation for Personal Accident Insurance via Bluefin’s website at www.bluefinsport.co.uk/wiltshire

 

NGIS Bluefin
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Bluefin Sport
Introducing The National Game Insurance Scheme (NGIS)
Bluefin Personal Accident Insurance
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Bluefin Sport
Personal Accident Insurance


Find out more about insurance with Bluefin

Practice Plus 

If you are injured in an accident whilst participating in club activity you are covered by the NGIS and could be entitled to a pay out.

Depending on the injury you could join the NHS pathway by going straight to hospital or to the GP. If you get a referral you can request Practice Plus as they are an NHS provider.

You could get an initial consultation at Practice Plus for £95, which will provide you with a diagnosis and a better understanding of the injury.

Practice Plus Group has the mission to provide flexible options, giving individuals choice, whether you can pay for your own treatment or if you can access private medical insurance or if you can get an NHS referral, Practice Plus offer an alternative way of quickly accessing excellent care that might not cost as much as you think.

Find out more

Safeguarding

 

We take safeguarding seriously. We have a clear safeguarding strategy to protect people involved in the game. Every club must adhere to the policies which apply to them. If you need any support around safeguarding please contact Safeguarding@WiltshireFA.com

Safeguarding in Sport
How can sport safeguard children?

We believe everyone should be able to enjoy the positive influence of football and feel confident and safe to share any concerns. 

Ron is our Safe Guard mascot. With his troop, Ron helps to keep football safe and to protect health and wellbeing.

Ron says,

"Be brave & shoot for your goals. Be bold & shout about your concerns. Be you & share your thoughts."

If you have any concerns you can contact Ron's Safeguarding Troop. 

Has your Club joined the troop? Find out how you can get involved

Wiltshire FA Safeguarding

Find out more about Ron and his Troop

safeguarding, wiltshire football, requirements, affiliation

SAFEGUARDING REQUIREMENTS

OPEN AGE TEAMS
safeguarding, wiltshire football, requirements, affiliation

SAFEGUARDING REQUIREMENTS

YOUTH TEAMS
safeguarding, wiltshire football, requirements, affiliation

SAFEGUARDING REQUIREMENTS

DISABILITY TEAMS

DBS

For those in eligible roles within football to have a DBS, this is in line with legislation and government guidance and is standard practice, can you ensure your club are activating this and ready for affiliation.

Download the DBS Support Pack

16 and 17yr olds playing in  open age football (Adult Football)

Please read this guidance and ensure that all coaches and managers of U18s within open again (adult football) hold an in-date DBS check and complete the relevant safeguarding education.

Player Reg

As we continue to see the benefits of having players registered through the Club Portal (Whole Game System, we are aiming to have all email addresses for every player registered online. If would be extremely helpful to us and our leagues if clubs can enter their players email addresses (for players U16 a parent/guardian email address will be required) as from the 2021/22 season all players must be registered though WGS. 

Can you please ensure if a player is no longer with your club, can you please  detach the individual as this will help with data.

FIND OUT MORE ABOUT PLAYER REG

Learning

Visit the Bootroom to find out about England Football Courses, including Safeguarding training.

Visit the Bootroom

England Football Accredited

England Football Accreditation the new framework for league and clubs and replaces the FA Charter Standard. As an accredited League or Club, you will automatically be transitioned onto the new England Football Framework. Coaches to hold at least a Level 1 coaching badge.

Find out more about becoming England Football Accredited 

Matchday App

Get started with Matchday. Organise your football life - whether your a player, club, secretary, manager or coach.

FIND OUT MORE ABOUT MATCHDAY

are you ready for next season?

Hills Waste

Hills Waste Solutions is an experienced, local waste management company, proud to serve the business community. From waste prevention and collection to recycling and commercial waste disposal at their own specialist sites, they manage the complete end-to-end process so you don’t have to.

Operating throughout the West Country, Hills work hand-in-hand with football clubs and facilities to help hit sustainability goals and reduce waste costs. 

Contact Hills

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iPRO Pledge

Take the iPRO Pledge

Together, Wiltshire FA and iPRO Hydrate encourage clubs to take the iPRO Pledge for Season 23/24 and create a healthier, safer and more sustainable environment where everyone can enjoy football. Take the iPRO pledge and take small steps to drive healthier habits for yourself, your team, your club and our planet.

Did you know... You can purchase iPRO Hydrate to sell at your club from ipro.direct and use match days, tournaments and events to generate funds for your club?

Take the pledge

Buy iPRO

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Koolpak

Koolpak 

Make sure your First Aid kit is up to date! Wiltshire FA have partnered with Koolpak to offer our members special discounted prices for essential First Aid items.

Get your first aid supplies here

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Tickboxpromo

Tickboxpromo

Tickboxpromo offer promotional merchandise and apparel to businesses to support their brands and Wiltshire FA members can secure a best price guarantee.

View the catalogue

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1st Office Equipment

1st Office Equipment

Based in Bath, 1st Office cover the whole of the South West supplying photocopiers, printers, multi functional devices, scanners and large format printers.

Find out more

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Corsham Print

Corsham Print

Wiltshire FA partner, Corsham Print, have been involved in football in Wiltshire for many years. Contact Martin if you need any help with print, websites and safety display items.

Find out more

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Avon Trophies

Avon Trophies

Are you looking for 'Trainer of the Week' or 'MOTM' trophies? Do you need medals and trophies for your end of season celebration or summer tournaments?

Contact Avon Trophies

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Charlton Baker

Charlton Baker

Charlton Baker help businesses make the right decisions at the right time. Accountants, based in Devizes, Charlton Baker offer funding and financial advice.

Contact Charlton Baker

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Barefoot Signs

Barefoot Signs

Barefoot Signs provide all the signage at Green Lane Playing Fields. To find out more about signage for your club contact Ant.

Find out more about Barefoot Signs

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MH Goals

MH Goals

MH Goals are the preferred supplier of goals at Wiltshire FA. Our affiliated clubs can received up to 20% discount on goals, line markers and nets.

Find out more

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Replay Maintenance

Replay Maintenance

Replay Maintenance offer Wiltshire FA members discounts on synthetic sports surface management. Contact Nick for more info.

Find out more about Replay

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Nanogreen

Nanogreen Sustainable Cleaning

Nanogreen provide the cleaning at Green Lane Playing Fields. Find out how your club can contribute to a cleaner, fairer society.

Find out more about Nanogreen

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Veo

Veo Camera

Veo enables you to record, analyze, and live-stream your football games and training sessions automatically.

We partner with Veo Camera to bring Wiltshire FA affiliated clubs discount and try before you buy options.

Find out more

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pitchbookings.com

Pitchbooking.com

Pitchbooking.com is a trusted, user-friendly scheduling and payments system used at Green Lane Playing Fields. Offering our customers pitch booking at the touch of a button!

Find out more

Climate Change, Football, Sustainability
The Good Game

Be a Champion!

Become a Good Game Champion and do your club the world of good. 

You don't need to be an expert to show your commitment to the environment, simply be the person to ask questions, make suggestions, chat and debate about the small steps you could take to reduce your environmental impact.

We are launching a pilot scheme, seeking 10 champions from across our network. Each champion will be given a t-shirt, offered training to understand more about sustainability in football, invited to share stories and will be entered into Wiltshire FA Excellence Awards. 

 
Be one of our Champions and complete the form. Together we can use the influence of football to protect our planet.

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